"Old" versus "New" Unapplied Method

"Old" versus "New" Unapplied Method

With the release of ProviderSuite 8.0 in 2019, only the "New" Method will continue to be supported. All remaining accounts using the "Old" method will be migrated to the "New."

Here are the key differences between the "Old" and "New" methods:

  • Accounting reports will be “sealed”, meaning that once a period is closed, then reports will show the same dollar amounts when run for the same date range.  Previously, the number could shift between doctors when an unapplied was applied to a charge.
  • All unapplied money belongs to the practice.  A provider will not see a payment appear in his/her column until it is applied to a service performed by him/her.  This may confuse the providers at first, and result in a one-time shift in the way they are paid, but is more accurate accounting-wise.
  • The end-user will see a slight difference in payment posting.  Since money is traced back to the source debtor, the system will not allow you to remove more money from a claim than was originally posted by the debtor.  For example, if a charge has a $10.00 patient payment and $25.15 insurance payment, you are not allowed to move $20.00 to unapplied under the patient debtor – you are only allowed to move up to $10.00 under patient debtor.

    • Related Articles

    • Removing Unapplied Payments (New Method)

      Removing Unapplied Payments (New): To remove Unapplied Payments (New), please use the following steps: Login to PracticeAdmin Select the “Claims” tab Select “Launch Billing” to load Billing Applet Click on “Payments” Select “Payment Application “ and ...

    • VOID or REFUND Unapplied Payment New

      Here are the Steps to Void or Refund a patient's unapplied payment. 1. Click on Payments (top left corner). 2. Select Payment Application. 3. Select Unapplied Payments. 4. When the Box opens, enter the Patient Name or Account Number. 5. Click the box ...

    • Post Payment / Move Payment from Unapplied

       Here are the steps for posting Unapplied Payments: 1. Unapplied payments can be posted using the Payment Application. You can get there by clicking on Payments, Payment Application.  2. Now Click on Batch, then select New to make the Batch Proof ...

    • How do you post a patient pre-payment deposit paid at the time of service in Unapplied?

      ProviderSuite gives users the options to either post pre-collected copays/coinsurance/deductibles to a patient's claim, to a claim as "unapplied" or to the patient's unapplied funds. If you find yourself reversing these pre-collected payments due to ...

    • Unapplied Payment Posted in Error

      Correcting an Unapplied Payment Posted in Error To fix this problem, first, you need to post the unapplied payment, and then you can reverse it off. Please use the following steps: Login to PracticeAdmin Select the “Claims” tab Select “Launch ...